Once Documents have been Released, they can be assigned for Training.
Assign Training by User, Groups or Documents
Both groups and individual users can be assigned for training. It is also supported to clone training assignments from a source document.
Document owners and admins can cancel training assignments individually or in bulk if needed.
User Training
Users assigned will receive an email with the training invitation and a link to the Document. When a user views a document in Confluence a “Training is Due” message is displayed to them.
Open Training Report
The management and document control teams have access to an Open Training Report which summarizes all documents in the system with due or overdue training.
Group Training Subscriptions
When a Confluence group is invited to train on a document, the group is now automatically subscribed. With this subscription active all users added to the group in the future will automatically be invited to train on the document.
The group subscriptions are refreshed weekly during the Training Reminder task. New group users will see the additional assigned documents on the weekly Training Reminder email.
Notes
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Add Subscriptions to existing release documents by re-inviting required groups. Only new users that have not already completed or assigned training will be invited.
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Subscriptions will be copied to subsequent revisions just like assignments.
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Subscriptions can be cancelled from the Manage Training tab.
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The Training Reminder task can be started manually by the administrator. Note this will refresh the group subscriptions and send training digests to ALL users with open training assignments.
Document Training Records
The Document Training Record can be generated at any time, and optionally saved/printed to show all open assignments and completed signatures.
Automatic Training Reminders
The app will automatically send weekly training reminder digests via email to users that have outstanding training assignments. See Training Reminders for details.